On July 23, 2021, the Ministry of Education and Science of Ukraine and the state enterprise “Ukrainian State Center for International Education” presented to higher education institutions a vision and action plan on the implementation of the Unified Interdepartmental Information System on recruitment of foreign entrants to higher education institutions.

 

 

The presentation was given by Deputy Minister for European Integration Andrii Vitrenko, Deputy Minister for Digital Development, Digital Transformations and Digitization Artur Seletsky and Director of the state enterprise “Ukrainian State Center for International Education” Olena Shapovalova.

 

Deputy Minister for European Integration Andrii Vitrenko outlined for colleagues the main changes in the process of recruitment and admission of foreigners:

 

– Education of foreigners at the preparatory faculty, department (in the sub-unit) is possible only in the presence of at least one accredited educational program of a bachelor’s or master’s degree.

– Agent information will not be entered into the Unified System. There will not be a digital office for agents in the Unified System. The higher education institution independently selects a foreign entrant from among the submitted applications.

– Entry into the digital office of the HEI and work in the Unified System will be possible only with the use of EDS.

– Electronic invitations for study (internship) are formed by means of the Unified System with the imposition of an electronic qualified seal of the higher education institution or qualified electronic signature of the authorized person. If necessary and at the request of the foreigner, the electronic invitation can be printed out and sent to the foreigner.

– The Unified System does not provide for the possibility of making changes to an already formed electronic invitation, such as fixing errors in the translation of a surname, a change in the country of visa reception, a change in the level of education/specialty/educational program, etc.

 

Deputy Minister of Digital Development, Digital Transformations and Digitization Artur Seletsky presented the project of the Unified System, acquainting colleagues step by step with the process of a foreigner’s enrollment.

 

Artur Seletsky stressed that this is a prototype of the Unified System and called on higher education institutions to actively connect and work in the Unified System in order to develop and improve the system together with the Ministry of Education and Science.

Also, in order to prevent a disruption in the admission campaign of foreigners and stateless persons to Ukrainian educational institutions, the Ministry of Education and Science of Ukraine has made the decision to operate two systems simultaneously – the Unified System and AS “Electronic Journal” until December 15, 2021.

 

The educational institution and the foreign entrant at their own discretion decide on getting an electronic invitation for study with the help of the Unified System or a paper invitation for study in the AS “Electronic Journal”.

 

After December 15, 2021, only the Unified System is planned to continue functioning.

 

Director of the state enterprise “Ukrainian State Center for International Education” Olena Shapovalova spoke about the connection of higher education institutions to the Unified System, as well as the need to timely and fully enter information on the pages of higher education institutions on the website https://studyinukraine.gov.ua/ in English and Ukrainian.

 

 

Here you can get acquainted with the presentations of the speakers.

 

We would like to inform you that the presentation of the vision and action plan on the implementation of the Unified Interdepartmental Information System on recruitment of foreign entrants to higher education institutions for representatives of higher education institutions will take place on July 23, 2021 from 11:00 to 12:00 at the Ministry of Education and Science of Ukraine (10 Peremohy Avenue, Assembly Hall, 3rd floor).

 

To participate in the presentation, please send us the information about the representative of the HEI (full name, position, phone number, e-mail) by e-mail to info@studyinukraine.gov.ua by July 22, 2021.

 

The number of seats is limited, but all the necessary information on the functionality and connection to the Unified System will be additionally published on the website of the state enterprise “Ukrainian State Center for International Education” https://studyinukraine.gov.ua.

 

A resolution on the implementation of an experimental project for the organization of recruitment to institutions of higher education and training (internship) for foreigners and stateless persons has been published on the Government portal.

 

The launch of the Unified Interdepartmental Information System on the recruitment of international entrants into higher education institutions begins on August 1. The first step is to connect the electronic cabinets of Ukrainian higher education institutions to the Unified System. To do this, higher education institutions must provide the following documents to the state enterprise “Ukrainian State Center for International Education” by August 1:

📒 filled out agreement with “Study in Ukraine” in two copies;
📒 supporting documents proving that the higher education institution has a license to conduct educational activities and a certificate of accreditation of the educational program in the prescribed manner;
📒 a letter on the appointment of the responsible operator of the Unified System in the higher education institution, who is an employee of the HEI (which is confirmed by the appointment order).

 

Connection of electronic cabinets of Ukrainian higher education institutions to the Unified System will be carried out only if they have a license to conduct educational activities and a certificate of accreditation of the educational program in the prescribed manner.

 

To connect to the Unified System and work in it, higher education institutions must fully enter information on the HEI page on the studyinukraine.gov.ua website regarding admission rules, tuition fees, living conditions, etc.

 

As a result of connecting higher education institutions to the Unified System, foreign entrants will be able to register and apply for selected educational programs, that according to the Unified State Electronic Database on Education are accredited, to higher education institutions of Ukraine that carry out educational activities under appropriate licenses.